Request Author Visit
Virtual or In-Person Visits!
How to Plan an Author Visit
Below is a step-by-step guide to planning your next event
It is recommended that you begin planning your author visit six months to a year in advance. Things to consider:
What is your budget?
A budget for an author appearance would include:
- Honoraria (speaking fees established by the author typically range from $1000 to $2500 per day and do not include travel expenses, for which you are also responsible).
- Expenses such as travel, lodging, and meals.
- Copies of the book. The author or will usually expect you to have their books on hand for a signing during their visit. Be sure to place your order well in advance through your local bookstore or wholesaler of your choice. You can also order books directly from Kindrer Press.
- Who will the audience be?
- How will you structure the day?
- How many presentations will you need? (Note: Most authors and prefer to give no more than three presentations per day.)
Fill out the request form and include as much information as possible. Your request will be forwarded to the author for consideration.
What happens next?
- In some cases, the author will contact you directly to follow up.
- If the author is unavailable for your event, you will be notified by either the author or author appearance coordinator and other options can be explored.
- If the author accepts your request and the request is being handled by the author appearance coordinator, she will email, both you and the author a written confirmation letter listing all the known details of the visit. You will be asked to review it and sign it.
- Once the confirmation has been signed, you will be in direct contact with the author to coordinate travel/hotel arrangements, inquire about necessary equipment, and discuss any details of the day. Please plan to do this soon after the confirmation has been sent.
- If you don’t receive a confirmation of receipt of your request within 5 days after sending it, please contact our author appearance coordinator at [email protected]
You’ve confirmed details with your author. Now it’s time to prepare for your event. Here are some tips to help your event go smoothly.
Prepare the audience and venue ahead of time
- Order books for your event.
- Publicize the event in advance with displays and classroom activities.
- Make sure your audience is familiar with the author’s/illustrator’s books. Many authors/illustrators request that the students have read, or are familiar with, at least one of their books prior to their visit.
- Test any needed equipment for the presentation to ensure that it is working properly.
Frequently Asked Questions:
- I’ve submitted my request but haven’t heard anything back. Can you help?
- If you haven’t heard back 5 days after submitting, please contact our author appearance coordinator at [email protected]
- I have a limited budget for visits. Do you offer discounts?
- Yes, I do offer discount options